User access on documents

The document access(es) will depend on a lot of paramaters, such what are the permissions of the user accessing the document, is the document approved, and this document superseeded, etc. Anyhow, the system will always LIST the selected folder content, and therefore display the name of the current version of your files stored there.

Table 8.1. eDMS options availability and document flow for a document version

 EDITAPPROVEVIEWVIEW APPROVALSVIEW HISTORYSUBMIT
AV / OA / SU   WAWAWA 
AV / OA / NSU  AWAWAWA 
AV / NOA / SU   WAWAWA 
AV / NOA / NSU   RWARWAWA 
AV / RJ / SU   WAWAWA 
AV / RJ / NSU W WAWAWAW
PE / OA / SU   WAWAWA 
PE / OA / NSU  AWAWAWA 
PE / NOA / SU  WWAWAWA 
PE / NOA / NSU  WWAWAWA 
PE / RJ / SU W WAWAWA 
PE / RJ / NSU W WAWAWA 
EX / OA / SU   WAWAWA 
EX / OA / NSU   WAWAWA 
EX / NOA / SU W WAWAWA 
EX / NOA / NSU W WAWAWA 
EX / RJ / SU W WAWAWA 
EX / RJ / NSU W WAWAWA 
NYS / OA / SU       
NYS / OA / NSU       
NYS / NOA / SU       
NYS / NOA / NSU W RWARWAWAW
NYS / RJ / SU       
NYS / RJ / NSU W WAWA  

Legend:

Some actions like moving, check out, etc. are performed on the document master reference, and not on a specific version of a document.

Table 8.2. eDMS options availability and document flow for a document master reference

 CHECK INCHECK OUTMOVEEDITDELETECANCEL CHECK OUT
DOCUMENT IS CHECKED OUT W DWDW
DOCUMENT IS NOT CHECKED OUT WDWD 

Legend: