Chapter 7. Advanced functionnalities

Table of Contents

User functionnalities
Electronic Signature
Control and Validation
System background functionnalities
Version robot
E-mails notifications

As an Electronic Documents Management Systems, eDMS must be able to manage,control and provide access to electronic documents. This is done through advanced functionnalities integrated into the system. Some of them are activated by the user. Others are running as background tasks.

User functionnalities

Some eDMS functionnalities are activated after a specific user action:

Electronic Signature

eDMS contains an Electronic Signature system that will be used to authenticate the identity of the user that would like to execute an action for which Electronic Signature (esig) is required.

Each time eDMS will activate the esig, you'll have to give following information to the system:

  • Username: Your username that you have used to enter into the system
  • Password: Your NO-SOD password that you have used to log into the NO-SOD Center
  • Reason: A brief explanation that should describe why you would like to execute a specific operation

The Electronic Signature is required for any edition screens (when you have to apply some modifications or for any new documents pushed into the system)

Control and Validation

eDMS contains an Electronic Signature system that will be used to authenticate the identity of the user that would like to execute an action for which Electronic Signature (esig) is required.

eDMS lets you manage your own documents working flow, including control and validation, by associating a property to each document.

This means that when a check for control and/or validation is required (depending on the document's flow), and if your user is defined into the control and/or validation users group, you'll have to control/validate or reject documents.

By using the electronic signature mechanism, you'll be able to validate (or not) the document and, by this way, complete the document's flow.