Appendix 3: List of documents status

Eleven different status are used in eDMS to represent the flow of a document pushed into the system. Each status is represented by a specific icon:

Table 13.2. Appendix 3: List of documents status

ICON	STATUS	DESCRIPTION
CLOCK	Pending	A document has been pushed with a subsequent start date
GREEN LIGHT	Available	An active document has been pushed into the system and is available
UP ARROW	Checked Out	The document has been set in a status check out by an editor (or somebody having write access to the document), in order to prevent simultaneous updates of a new document release. When a document is checked out, only the person who set this status is able to check in a new release.
PADLOCK	System lock	Document locked by the system when a user is modifying document's data
TRASH	Deleted	A user can delete a non used document (and undelete it if necessary)
X	Expired	The end date of a document has been reached
X on UP ARROW	Checked Out and Expired	The end date of a document has been reached but a new version of the document is currently checked out
C SIGN	Waiting for Control	A document is submitted to an internal validation process flow and needs to be controled
V SIGN	Waiting for Validation	A document is submitted to an internal validation process flow and needs to be validated
GLASSES MAN	Rejected at control	A document, submitted to an internal validation process flow, has been rejected at the control step
STOP MAN	Rejected at validation	A document, submitted to an internal validation process flow, has been rejected at the validation step

Rem: The status is directly linked to a document and NOT to each version of a same document.

Table below represents the rules applied on document that are pending, available or expired (regarding document status):

Table 13.3. Document flow rules

Prev	Up	Next
Appendix 2: User profiles	Home	Appendix 4: How to contact the NO-SOD Team?